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Terms & Conditions

Please note; We may, at our sole discretion, revise our Terms & Conditions at any time; all such revisions shall be effective when posted.

If we change the way your personal information will be used, we will post an announcement on our homepage. We encourage you to periodically review our Terms & Conditions, and other policies in order to keep apprised of our current practices.

Soul Free Travels LLC  for the purposes of this website is hereinafter referred to as “Soul Free Travels”.

The information you find on the Soul Free Travels website is carefully researched and we make every effort to be accurate and current. However, we take no responsibility for any of the information provided herein.

This is not limited to such data as climate, a destination’s political stability, ticket information, days of events, etc. We provide this information for your convenience and exercising your own common sense and conducting your own research is always suggested.

Soul Free Travels will not be liable—and to the fullest extent permitted by law,  for any loss, damages, and/or any inconveniences arising as a consequence of using any of, or the inability to use any information contained in this website.

Additionally, Soul Free Travels takes no responsibility for the contents of any linked websites and any linked website should not be taken as an endorsement of any kind. Soul Free Travels has no control over the content, the availability of external websites, nor the information contained within a website we may link to.

We make every effort possible to be upfront and transparent. Making sure you read our terms, conditions, policies and procedures is your responsibility and we take no responsibility for those who fail to familiarize themselves with these notices.

Soul Free Travels acts solely as a third-party agent for suppliers who provide all accommodations, transportation, attractions and other components and services for any type of group tour(s), whether or not organized by Soul Free Travels and/or for individual travel purposes hereinafter referred to as, “Trip(s)”.

You agree that by booking a Trip through Soul Free Travels you expressly agree to all terms and conditions herein. In the event you do not agree to the terms and conditions herein, you will not utilize our services. Soul Free Travels reserves the right to change these terms and conditions at any time, for any reason, with or without notice and your continued use of Soul Free Travels services denotes your acceptance of any revised terms and conditions. It is your responsibility to review the policies set forth within our website.

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Soul Free Travels is very upfront about fees and these are discussed with every client before any invoices are issued.

Travel planning involves quite a bit of time. Our work is based on personal experience and professional expertise. We research and curate hotels, resorts, cruises, experiences and more to meet your specific needs. We contact suppliers, coordinate transportation, and draft itineraries. Your final itinerary and documents will give you a smooth a vacation as possible.

We impose the following fees; 

  • Travel Planning Fees – Paid upfront and is dependent on the nature of your travels.
  • Concierge Fees – when itinerary is finalized and after your trip, depending on your requests for services.
  • Convenience Fees – on every invoice paid using a credit or debit card. To avoid these fees, you can simply mail us a check or send a wire. Instructions are provided upon request.
  • Booking Fees – These are imposed when clients opt to use points for accommodations, activities. These are charged at 10% of the USD equivalent.

 

All fees are non-refundable and non-transferable. Any refunds or discounts would be at our sole discretion.

For more information about our fees, see Services & Fees.

Should the Trip contain air components, Soul Free Travels has the right to and will impose a minimum of a $25.00 service charge/ticketing fee per leg, per Passenger for all air bookings.  International or multi-carrier itineraries may incur a greater fee. Furthermore, the Passenger acknowledges and agrees that Soul Free Travel is not in any way responsible for any injury, damage or loss due to reason of theft, accident, mechanical breakdown, tow, storage, violation charge, political unrest, government action, weather, failure to make timely payments, or any other reason beyond the control of any Suppliers in conjunction with the Trip.

​Soul Free Travels will provide Passengers with air itinerary documentation and seating assignments as requested based on availability and when possible. Soul Free Travels will monitor air itineraries for schedule and equipment changes upon ticketing & final itinerary document distribution, however air carriers have the final word and all arrangements are subject to change. With the exception of final itinerary confirmation 48 hours prior to departure, Soul Free Travels will not be held responsible for any additional re-confirmation or passenger alerts within 48 hours of flights, or if Passengers choose to check-in online prior to travel.

Soul Free Travels will not be responsible for any missed flights, incorrect airport gateways, missed connections, gate changes, transportation transfers or misinformation of vehicle airport transportation, pickup discrepancy or lateness on day of travel due to traffic, crowd or weather conditions.

Passengers will be financially responsible for any and all fees, penalties, re-ticketing fees or charges, waivers, ticketing penalties or surcharges resulting from any discrepancies on air travel documents, incorrect itineraries, lack of or invalid custodial documents, or lack of or invalid government identification at time of travel as well as any itinerary changes, itinerary changes, no-shows, missed flights or missed connections, re-booking fees, office overtime or emergency fees. All flight situations will be evaluated on an individual basis. Surcharges are solely at the discretion of Soul Free Travels. This may not be disputed, and no refunds will be made.

If you should cancel your planned trip for any reason, Soul Free Travels imposes a cancellation fee of 10% of the total cost of your trip excluding taxes less the planning fee that was already charged.

This fee covers all of the lost income and the work required to unwind the plans made. Cancellations do not have any ability to unwind the time spent on your behalf.

Soul Free Travels shall not be held liable for any losses, delays, failure, errors, interruptions, etc., occurring directly, or indirectly by reason of circumstances that are beyond Soul Free Travels’ reasonable control, including, without limitation, “acts of nature” (including fire, flood, earthquake, storm, hurricane or other natural disaster); action or inaction of civil or military authority; acts of foreign enemies; war; terrorism; riot; insurrection; sabotage; epidemics; labor disputes; civil commotion; or interruption, loss or malfunction of utilities, transportation, computer or communications capabilities.  Passengers shall not be permitted to terminate this Agreement due to a Force Majeure, but Soul Free Travels shall work with Passenger(s) to alter the Trip if and when possible, or to issue a credit if possible for a future Trip less the non-refundable fees.

Soul Free Travels doesn’t assume responsibility for any refunds, losses, costs or expenses arising out of injury, accident or death, loss of or damage to or delay in connection with baggage or other property, gratuities, parking, kennel, home, pet or child sitting services, local taxes to be collected at time of arrival, baggage fees, overweight baggage fees, baggage service, delay, inconvenience, upset, disappointment, stress, frustration or loss of enjoyment or loss of holiday time, etc., resulting from: a) the act of fault or omission by any party; b) whole or partial shut-down of Service providers, mechanical breakdown,  government action, war, terrorism, revolutions, Home Land Security Alerts, political unrest, crowds, labor disputes, construction, elements of nature, weather, closure of access routes, the inability of transportation companies to obtain fuel, render it impossible or dangerous to obtain transportation, acts of God, strike, health quarantine, epidemics or any other action beyond the control of Soul Free Travels; c) Passenger’s failure to provide necessary documentation for return to country of origin; d) being denied access to aircraft due to contravening the airline’s conditions of carriage; e) being held by Government direction or security or law enforcement agency; f) Passenger(s) missing connections, Passenger(s) lateness or failing to follow the directions of Soul Free Travels or its representatives; g) the need for Soul Free Travels to change itineraries, accommodations or services.

Suppliers are independent parties, over which Soul Free Travels exercises no control. All services provided are subject to the conditions imposed by the Suppliers. Passengers acknowledge and accept that Soul Free Travels is not in any way liable for personal injury, death, personal property damage or loss, any inconvenience, loss of time or any other loss arising out of the act, omission or negligence of any direct air carrier, motor coach company, hotel or any other Suppliers in conjunction with Trip.

Furthermore, the Passenger acknowledges and agrees that Soul Free Travel is not in any way responsible for any injury, damage or loss due to reason of theft, accident, mechanical breakdown, tow, storage, violation charge, political unrest, government action, weather, failure to make timely payments, or any other reason beyond the control of any Suppliers in conjunction with the Trip.

Passengers should be aware that different living standards, practices, conditions, customs and ethics with respect to the provision of utilities, services and accommodations may exist in other destinations in and outside the country from which you live. Soul Free Travels takes no liability or responsibility therefore and Passengers will be solely responsible for familiarizing themselves with same and accepting the risk thereof. We will make every effort to inform you about your destination, but it is your responsibility to research independently.

A valid Passport and/or citizenship documents are required by many Suppliers outside of your home country. No refunds will be made for delays, missed flights or cancelled Trips resulting from insufficient, lost, or invalid documents, denial of destination or country entry, or carrier boarding. Passengers must provide Soul Free Travels with precise and valid citizenship document details to secure the Trip. Disclosure of any situations affecting border crossing is the responsibility of the Passenger. All financial and physical responsibility regarding citizenship or customs denial of clearance, detainment, eviction, vacating or meeting up with any Trip already in progress, will be the responsibility of the Passenger.

In the United States The REAL ID ACT passed by Congress will soon mandate that all Passengers obtain Passports and/or enhanced licenses for both domestic and international air travel as the main form of government issued identification. It is suggested that all Passengers be proactive and obtain Passports for all Passengers, including Minors.

Soul Free Travels takes no responsibility whatsoever for any documents that do not have the correct information. It is strongly urged that multiple checks be made for accuracy. We make every effort to do the same and make you aware of any necessary changes to your travel / client profile.

You authorize Soul Free Travels to the right to provide your credit card information to travel suppliers on your behalf.  This sensitive material is subject to authorization via desktop computer, laptop, remote access programs, wireless networks, USB drives, email and internet.

While security protocols are in place, sending complete credit card information via the internet, chat, texts or messaging is not advised, nor shall it be the responsibility of Soul Free Travels for any breaches arising from any breach or security incidents. Forms are requested by either hard copy mail, fax or email, minus the secure information and requires a telephone call to supply and verify the remaining secure information for Passengers, payment and processing.

Soul Free Travels strongly discourages the usage of debit cards for any travel transactions.  

Travel Insurance is strongly suggested for every trip. We will take no responsibility whatsoever for travelers who failed to accept travel insurance.

​Contact Soul Free Travels for details. Insurance policies are Non-Refundable. Soul Free Travels will not be held responsible for any reimbursements whatsoever for anyone declining travel insurance protection.

Passengers / Travelers are held financially responsible for all damages and incidentals incurred with respect to their booked, hired, charter or rented transportation vehicles including aircraft, bus charters, vehicle rentals, boating, train, trams, trolleys, cars, vans, cycles or other mode of transportation, as well as any incurred damages and incidentals incurred to any of Soul Free Travels booked lodging facilities including but not limited to: hotels, motels, resorts, villas, cottages, camping facilities, cabins, youth centers, hostels, homes, apartments, condominiums or timeshares/vacation club rentals.

Passenger liabilities may include, but are not limited to:  damages to the room structures, furniture, finishes, windows, all hotel property, payments for room service, in-room phone, dining, recreation, rental fees, entertainment, Wi-Fi and media usage fees. Any damage to common areas will be paid by the Group unless damage is associated to specific Passenger(s). Common areas are defined as: hallways, stairwell, lobbies, pool, gardens, lots, banquet space, elevators, etc. Suppliers reserve the right to hold the Group or the direct Passenger(s) financially responsible for damages, extensive cleaning of property, or even eviction. Any inconvenience, delays, loss of activity, Supplier or change of itinerary caused by the resolution of incidental charges and/or property damage is at the discretion of the Supplier and will not be refunded.

Any changes, additions, stipulations or deletions including corrective striking out of the terms and conditions by the Trip Planner, Passenger(s), Minors or their custodial parent/legal guardian will not be considered, agreed to, or binding upon Soul Free Travels unless such modifications have been agreed to be Soul Free Travels in writing and signed by Soul Free Travels.

All information and services are provided on a strictly “As Is” basis without  any warranties of any kind, either express or implied, including without limitation warranties of accuracy, currency or reliability and Soul Free Travels expressly disclaims any warranties of any kind whatsoever.

Soul Free Travels LLC, its subsidiaries and affiliates, or its licensors shall not be liable for any direct, incidental, consequential, special, indirect or punitive damages arising out of your use of our site, services, the Trip of any part thereof or connected thereto. To the maximum extent allowed by applicable law, Soul Free Travels shall have no liability or responsibility for any errors, omissions, or inaccuracies in the content on the site or information flowing through our site or your use of our services.

You acknowledge that your use of our site and services, including booking and going on a Trip, and participation in activities is at your own risk.

You hereby agree to waive any rights of recovery, under any theory of law, that you may have against Soul Free Travels and to release Soul Free Travels from any claim on account of your use of our site or services, including, but not limited to, booking the Trip. Notwithstanding, any potential recovery is limited to your fee paid to Soul Free Travels, if any. Further, notwithstanding Soul Free Travels’ express disclaimer of any liability, any actions brought against Soul Free Travels in connection with these terms, service and/or Trip must be commenced within one (1) year from the date of the incident or you expressly agree to waive your ability to bring an action. You expressly agree to waive any rights to a class action.

These Terms of Use will be governed by and construed in accordance with the laws of the State of Wyoming and you agree to personal jurisdiction in the County of Sheridan.

You agree that Soul Free Travels may assign or transfer its ownership or services to a third party, including all of its rights and obligations with respect to you. 

If any part of these terms shall be determined to be invalid or unenforceable by a court of competent jurisdiction or by any other legally constituted body having jurisdiction to make such determination, the remainder of this Agreement shall remain in full force and effect and the term(s) in question shall be considered re-drafted in a manner that is enforceable and valid.

The captions herein are inserted only as a matter of convenience and in no way define, limit, describe or otherwise affect the scope or interpretation of these terms.

With inquiries, you will be asked to share with us certain basic personal information, such as your name, e-mail address, address, phone number, travel preferences, needs and interests. You can update this personal information at any time. In order to complete a Trip purchase, you will be asked to share with us information required to  complete the transaction successfully, such as:  date of birth, emergency contact info, billing and shipping addresses, credit card number, card holder’s name, security code, expiration date, etc. 

​When purchasing Trips and services, some of your personal  information may be shared with the third parties necessary to successfully complete the transaction – including the vendors you have selected (for example, hoteliers, airlines, show tickets, wholesale companies, attractions, etc.) and others who facilitate the transaction (for example, your credit card company).

We may disclose your personal information: (i) if you fail to pay amounts due for Trips or services; or (ii) if you violate our terms and conditions or any governmental, regulatory or other enforcement agency law, rule, or regulation. Unless otherwise prohibited by law or our contractual obligations, we may disclose personal information if required to do so by law, court order, or as requested by a governmental or law enforcement authority, or in the good faith belief that disclosure is otherwise necessary or advisable. Such situations may include: to perform, maintain or enforce contracts with our customers; to protect our rights or properties and those of our business affiliates,  customers, employees or others; or when we have reason to believe that disclosing the information is necessary to identify, contact, or bring legal action against someone who may be causing, or who may be threatening to cause, interference with or damage to our rights or properties, whether intentionally or otherwise; or when anyone else could be harmed by such activities.

 Like many other Internet sites, our Suppliers, vendors, partners and our site may automatically collect non-personal information, such as your software information (for example, IP addresses, browser versions and operating systems) and your aggregate information (for example, number of pages accessed) in order to analyze web traffic and usage trends. Information of this nature does not pertain to your specific identity and is not associated with your personal information. To enhance your experience on our site, we and our third-party advertiser(s) commonly employ Internet technologies, such as “cookies,” to collect and store information about our visitors. “Cookies” are small pieces of information that are transferred by a website and stored by your web browser on your computer’s hard drive. With most browsers, you can set the preferences to show a warning each time a cookie request is received. You can also set the browser not to accept cookies at all; however, we won’t be able to personalize your experience if we cannot recognize you.

We will not sell or rent your personal information to any third parties. We use industry-standard, secure-socket-layer (SSL) technology, which is utilized by most popular browsers with added security precautions, including Google Chrome to encrypt (or convert into code) your personal information before it is  transferred across the Internet. To further safeguard your most sensitive credit card information, we practice discretion and extremely limit the how much of your personal card information is kept in-house. However, since we do not fully control transmissions over the Internet, via commercial Internet service providers, and/or the security of your personal computer, we cannot guarantee 100 percent secure transmission via the Internet.  We highly discourage the use of debit cards for travel transactions. Use of the Internet is at your own risk. Also, it is important that you take steps to protect yourself against unauthorized access to your computer, electronic gadgets and your passwords.

Travel Documents are usually delivered to Soul Free Travels for distribution to the Passengers. Soul Free Travels will open and check the documents for accuracy as per the confirmed information provided by the Trip Planner at time of booking. Soul Free Travels will not be responsible financially for any name change, date change, re-ticketing or re-booking fees and penalties  resulting from discrepancies on documents.


If there are any other related discrepancies, Soul Free Travels will make arrangements for them to be corrected. Once all documents are confirmed, Soul Free Travels will send the documents and any other travel materials to the Passengers either by hand-delivery, registered/trackable first-class mail or by UPS package pending urgency as per the trip departure date.


A service fee is included in tour package price to cover guest travel documents, materials and shipping costs. This fee is a minimum of $40 per household, is at the discretion of Soul Free Travels is not refundable and cannot be disputed.  A proper shipping address (not a P.O. Box) must be provided to Soul Free Travels for package delivery.  A signature may or might not be required.


For custom tours, the above mentioned service fee also includes the shipping costs for the prompt delivery of the Tour Guide’s group packet. The Tour Guide acts a liaison between the Guests and Soul Free  Travels. The packet may include but is not limited to: group gifts, maps, brochures, tickets, vouchers, waivers, rental forms, coupons, and all required documents, records and contracts required to expedite the trip.


Group Tickets, (i.e. Theme Park Admission, Broadway Theatre Tickets, etc.) will be counted for accuracy based on the final count and payment provided to Soul Free Travels. This procedure will be recorded for the Passenger(s)/Group Leader/Trip Planner upon repacking the tickets. Once delivered, Passenger(s)/Group Leader/Trip Planner cannot contest for discrepancies or lost tickets. No refunds will be made and Soul Free Travels will not purchase extras. Any unpaid Passenger or Guest is not permitted on the Trip without a secured payment and/or confirmed ticket held. Mail and UPS packages cannot be insured for the monetary value of the tickets. Should a package of this variety get lost or damaged in transit, we will alert our Suppliers immediately. All lost or damaged tickets will have terminated bar codes (where applicable) and be deemed unusable. Soul Free Travels and Suppliers will work together for ticket replacements or a reasonable and comparable alternative if necessary will be issued in the most convenient manner possible. It is also possible that some sort of resolution may come after the actual travel, as many situations might not be addressed, serviced or resolved for considerable time. No refunds will be given in this case, this decision is at the discretion of Soul Free Travels, is final and cannot be disputed. 

The provisions contained herein constitute the entire contract between the parties. Authorizing for and submitting a payment acknowledges that the parties have been given a reasonable opportunity to read, review and do hereby knowingly and willing accept all of the terms contained herein.

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